Why pst files are bad

Additionally, legal hold allows you to not only hold on to emails for longer periods of time than your typical retention period, but also enables you to capture emails in real time that may pertain to the litigation your company is involved in.

When storing company emails in PST files they can be lost if the user leaves the company or the laptop crashes, never to be found again. All the emails in the current PST files can be imported into the archiving solution and PST files can be safely deleted.

For instance, if a single PST file is one gigabyte and is automatically backed up on a daily basis, it consumes gigabytes of space for the year. Imagine that compounded for every employee across your organization.

This, as a result, will improve the performance of your backup storage server — which in turn will make your IT department very happy. Although PST files have a recovery capability, it is not sufficient to recover most corrupted files, resulting in complete loss of company data. How Archiving Can Help: Even if the PST files stored on your server are corrupted, an email archiving solution will have saved the original email in its entirety and make it available for viewing.

Control Problem Businesses Face: Organizations that allow the end-user, aka an employee, the ability to decide what can and cannot be deleted are usually left in a tough spot when it comes time to find an email for litigation. This is especially true when it comes to PST files that are stored on individual computers. How Archiving Can Help: An email archiving solution allows administrators to turn off the ability for end users to create PST files on their own.

PST files:. For more information about how to go about executing this, contact DMS iTech today. Previous Next. A Quick Primer on. PST Files In the computing world, a. PST files are not recoverable. PST files can be opened by anyone. Go to Top. If you move to the cloud, either rehydrate your mailboxes from PSTs before you move, or use the free tools from Microsoft or for pay tools from third parties to migrate PST data.

Stop PST use immediately, ensure that users cannot do bad things with them, and ensure that between MRM policies and cheap disks, your users have enough space to save what they really need. Get immediate results. Take the necessary steps to fix all issues. Email open you up to threats. See how you can protect yourself against malware and time-wasting spam. Why is using PSTs in a bad idea? Casper Manes on August 12, What are PSTs? So what are they meant for?

And where did things go wrong? Why is storing them to the cloud a bad idea? How can I stop the pain?